You Will Never Believe These Bizarre Truth Of Organizing Workspace

Bizarre Truth Of Organizing Workspace

Organizing your space is of great importance. It only requires some basic understanding and awareness. While talking about organizing workspace, one need to figure out what really need to be organized, what are the limitations and how to overcome over it.

Before proceeding further, let’s see some of the aspects that are an integral part of any workplace and can contribute significantly when organized properly.

Paperwork in Offices

Clerical work or paper work like work reports, records, other written documents forms an important activity performed on routine basis in any office, small or big. Likewise for the files saved on hard disk of your desktop/laptops. So, the way you use naming for files – both digital format or written documents, files, folders can remarkably improve organization of documents.

Office Supplies

It is observed so many times that most of the people always in rush to buy stationary items like files, folders, staplers, paper punching machines, permanent markers and other supplies without giving a thought whether they really need it all or not.

Work Zones or Activity Zones

It is quite a common scenario seen in small business setups. An entrepreneur has to play so many roles, with limited number of staff available, it is normally suggested that the workspace has to be organized accordingly depending on nature of work to be performed.

Planning Time

Differentiating between routine work affairs and specific events play a key role here if done appropriately. An easy trick is to plan ahead in advance a night before. Make a “To-do” task list of work that need to be done next day and amount of time it required. For any particular event, keep aside a separate time schedule.

Desk Layout Style

People do have different work requirements, so differ their working styles. A work desk is a best single piece of furniture in any office, small or big, home office too! It can be the centerpiece of any workspace dedicated for a particular work. The assembling of desk consists of wide variety of choices, from traditional desk styles to swanky high-tech, minimalist steel and glass styles.

No more Hanging Wires & Cables

Hanging wires and cables, whether of computer peripherals or switch boards, other electrical fittings is a common sight still visible giving a messy look to your workspace

Organizing Work Desk

Uncapped pens, scattered papers, lunch box wrappers, untidy work desk looks like a bad sight to see. Work on it! A sincere effort should be done to clean your work desk especially when you come early in the morning. It saves your time, and you can carry on with your work straight.

Work Tools & Gadgets Accessibility

It’s seen often office supplies, work documents, other tools and gadgets scattered over the work desk, in different work areas in the office keeping things out of your reach. Efforts need to be done to minimize it and get within reach.

Workspace Organization Ideas

Let’s explore some ideas which are related to aspects we discussed above and if followed properly, help you a lot saving time and make you productive at the same time.

1. Using appropriate Naming Conventions

As discussed earlier, using meaningful and right naming convention for your files, folders can prove beneficial for you. Proper labeling of files and color coding ideas for folders might help you in remembering the types or categories of documentation stored in right places, minimizing the risk of losing confidential and important documents at the same time.

2. Curb on Excessive Usage of Office Supplies

Giving a deep thought over this can at least save your precious money. Instead of ordering in bulk at one go, take out time and actually figure out how much quantity you really required and what type of stationery too!

3.  Setting your Work Zones

Categorizing your work zones accordingly is the key idea here. Different type of work have different requirements whether tools need to be used or a different work zone is required. For example, segment you work space based on usage of workstation or work place where you don’t need it like a photocopier machine or fax machine, or any other activity which don’t require computer or laptop. Sometimes you need it so, that you don’t get distracted.

4. De-clutter Work Space

Decluttering both work desk and workspace save lots of your precious time, maximizing your productivity. It need your complete attention. Just look out for the piles of paper documents store on work desk, get it check if of no use throw away in trash. If not sure whether you really need it or it’s of some use, store in some drawer for a later attention. For physical items like office supplies too follow the same idea.

5. Choosing Desk Layout style

We spend a majority of our time in our workspace or office so, it is a wise decision to spend on a comfortable office chair, desk at optimum height from the floor; a pair of nice wireless mouse and keyboard easy on wrists and a computer monitor that is eye friendly.

6. Ensuring proper Cabling System is in place

Cables cluttering is a bitter reality that we face on daily basis. Different type of computer cables, electrical wires and power cords jumbled between each other, with desktop/laptop give an ugly look to your workspace. To correct this, use a proper cable holding mechanism so, that wires don’t popped out.

7. Organizing your Work Desk

It is not mandatory to do this step each day in fact, it really need very few attention. Simply, give a clean off to your desk. Throw away trash, paper wastage in trash can. Organize office stationery items, files and folders on your desk wisely. So, that it give a nice look to your working space.

8. Keep required Stuff Handy

Before getting things ahead for work, categorize both tools and paperwork you really need. After figuring it out get things within your reach so, that you can grab it with ease.